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Churches Together in Epsom

Constitution

(as amended on 14 September 2011)

AIMS

1        Churches Together in Epsom (hereafter referred to as CTiE) brings together those Churches who seek to share their Christian pilgrimage. They aim:

   a     to deepen their fellowship with each other in accordance with God’s will and to proclaim the Gospel through common witness and service, especially in the Epsom community

   b     to encourage closer relationships between Churches and individuals, and between Churches and the local community

   c     to be open to develop ecumenical co-operation whenever appropriate in matters such as worship and prayer, shared ministry and mission, and in responding to the needs of the community

   d     to give support to any ecumenical initiative within the area as agreed by CTiE

   e     to undertake projects and events which further the shared life of the Churches and, in particular, those which would be more effective done together

   f      Within CTiE to respect the sincerely-held beliefs of others.

 

MEMBERSHIP

2        Full membership is open to any Christian Church in the Epsom area that is willing to agree to the aims heading this Constitution.  All individual members of these Churches are deemed to be members of CTiE and are entitled to attend and speak at Council Meetings held in open session.

3        Associate Membership is open to any other Christian Church which has its Church or Gathering in the Epsom area.  These Churches may send observers to any open meeting of CTiE.

 

GOVERNANCE AND OFFICERS

4        The Governance of CTiE will be in the hands of a Council comprising:

   a     full members of the Ecumenical Ministers’ Meeting;

   b     up to two representatives appointed by each Full Member Church;

   c     any CTiE Officer (as specified in paragraph 5) who is not a member of one of the previous two groups and

d        up to 4 people co-opted by Council each for a term not exceeding one year which may be renewed as appropriate.

5        Council will elect CTiE officers being a Chair (to serve for two years), a Vice Chair (the person intended to be the next Chair), a Secretary, a Treasurer and a Publicity Officer. These officers will meet as a Committee to prepare for Council meetings as necessary and to carry on the business of CTiE between such meetings.  They may co-opt up to two other Council members to the Committee.   Elections will take place at the Annual Meeting unless a vacancy arises sufficiently far in advance of that to necessitate a mid-year election.

 

6        Any candidate for election as an Officer must be a member in good standing of a Full Member church.   Nominations, proposed and seconded by members of Council, must be lodged with the Secretary not less than two weeks before the meeting at which the election will be held.   At least four weeks’ notice of the vacancies to be filled by election at that meeting must have been given.

 

THE ECUMENICAL MINISTERS’ MEETING

7        The Ministers (and ordained assistants) of Full Member Churches and those of Associate Member Churches, if they so wish, will meet together from time to time for mutual support and to discuss matters of mutual concern.  Either the Chair or Vice-Chair of CTiE, as they decide between them, may attend these meetings.

8        Any decision taken by either the Ecumenical Ministers’ Meeting or by CTiE will be referred to the other body for information.

 

MEETINGS AND DECISIONS

Council will meet at least three times a year in open session and, if it thinks appropriate, also meet in closed session. The Committee will ensure that agendas and papers are issued in a timely manner.

10      The first open meeting in each calendar year will include the Annual Meeting.  This meeting will receive the Chair’s and Treasurer’s reports on the past year and elect CTiE Officers.  An annual report of CTiE will be circulated to each Member Church and to each Associate Church.

11      The aim will be to reach decisions by consensus of all present.  If the Chair or any other any member of Council does not consider that consensus has been reached, the matter shall be resolved by the majority of all Council members present in a formal vote.

12      In the event of a disagreement in such a formal vote, it is in order for a Church to opt out of a decision and still remain a Member Church.

Before final agreement, a significant proposal (any change to the Constitution, any expenditure above a level set by Council or any other matter so designated either by the Chair or by a majority vote in Council) must have been sent to Full Member Churches for consideration, allowing at least three months for their responses, and confirmed by a Council vote taken in the light of comments received.

Further, any change to the constitution will require the approval of 75% of the Member Churches acting through their normal decision-making bodies.

After each Council meeting held in open session (and after those held in closed session if Council considers it appropriate), the Chair shall write to each Member Church with a brief summary of the key action and information points arising.

 

FINANCE AND RECORDS

16      Each Member Church shall pay an annual sum to CTiE as shall be agreed by the Annual Meeting.

17      Council shall, with the advice of the Committee, make appropriate arrangements for the proper administration and recording of CTiE’s financial and other affairs.

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Last modified: 03-May-2017